TROOP MITRE SPRING CLEANING WEEKEND
April11-14, 2024
Come join us at Camp Mitre Peak April 11-14 to deep clean the buildings and outdoor areas of camp so it will be in great shape for our Girl Scouts! There’s a job for everyone, so no matter what your skills may be, you can make a contribution. While we work, we catch up with old friends and make new ones, laugh, sing, and enjoy being at our favorite camp. Troop Mitre has a reputation for feeding us well, so come enjoy the offerings of our awesome volunteer cooks. If you can’t stay the whole time, join us for as much as you can.
Troop Mitre events are open to those who love Camp Mitre Peak who are 18 years of age or older.
ALL PARTICIPANTS MUST REGISTER!
REGISTER HERE
Review the information below and then click on the link above to register.
Changes to Registration Form
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Health/Medical Information: Troop Mitre events have an excellent health and safety record, but there have been a few incidents that have required us to seek health care for participants. Our volunteer health professionals have recommended we gather health information for participants. The current registration form requests health, medical, and insurance information. Before you start the registration form, you may wish to gather your insurance card and a list of your current medications. All of the health/medical information will be printed and provided to the event’s volunteer health professional or first aider. Following the event, the hard copies will be destroyed in order to safeguard any private information.
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On-line Participant List: An online list of participants will be available for participants to view. The list will assist event leaders with planning, facilitate ride sharing, and help satisfy the curious. The list will include name, city of residence, and phone number. To safeguard that information, only registered participants will be able to view the list, and the list will be removed at the end of the event. On the registration form, you will have the opportunity to consent or decline having your phone number and/or city included. If you do not want your name on the list at all, just email us at troopmitre@gmail.com. That request will be honored.
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One Participant per Form: Due to the increased volume of information being gathered, each participant will need to register on a separate registration form.
There is a small fee to help cover costs.
The registration fee helps cover meals and lodging. We want everyone who would like to come to be able to attend. If this fee schedule prevents your attendance, please contact us at troopmitre@gmail.com to request financial assistance.
Early-bird Fee–Register by March 29: $25 per participant
Late Fee— After March 29: $40 per participant
The registration form also allows you to renew your annual sponsorship and make donations to Troop Mitre’s Feed the Flame and Send a Girl to Camp Funds.
Can You Assist with Event Logistics Support?
We are looking for volunteers to assist Troop Mitre leadership with event logistic support prior, during, and/or after each of our events. You may volunteer, but we are also willing to reduce or waive your registration fee and/or provide a stipend. Dates are flexible but can range from Wednesday, April 10 to Monday, April 15. Meals are provided Friday breakfast through Sunday breakfast, and all other meals are on your own. If you are interested and want to know more, contact Jana at janajonestx@gmail.com.
Meals
Seven meals are included in the event from Friday breakfast through Sunday breakfast. To help our volunteer cooks with planning, indicate on the registration form which meals you will attend and if you can bring a contribution for the dessert bar. Our cooks will accommodate any special dietary needs listed on your registration form.
Thursday dinner is on your own. Participants may want to eat in town or bring food for that meal. If you want to cook Thursday evening, you may use the kitchens in the LVP, Kiva, or Kickapoo Lodge. If you plan to store any food while at camp, please store it in one of those kitchens. Keep the food in rodent-proof containers, mark it with your name, and take leftovers with you when you leave.
Lodging
Kickapoo cabins: fan, electric light and outlet, a few steps up into each cabin; shower and restroom facilities at “The Rock” nearby.
Apache/Seminole cabins: ceiling fan, electric light and outlet, rugged trail and a climb to all the cabins except Seminole 3 which is at trail level; restroom and shower facilities at “The Oaks” nearby. The first 4 requests for Seminole 3 can be accommodated.
RV hookups: 30- and 50- Amp hookups available. First 8 requests can be accommodated.
Kiva: The Kiva is the most accessible of our lodging facilities with a ramp and restroom and shower facilities within the building. The bedrooms have window AC units. The first 7 requests for the Kiva can be accommodated, so please reserve these places for those with mobility/health needs.
Ms. Effie’s: Ms. Effie’s is the former caretaker’s residence, and it includes two bedrooms, a small living area, a full bathroom, and a small kitchen. The bedrooms have window AC units. The entryway is level, and there are no steps inside the house. The first 4 requests for Ms. Effie’s can be accommodated, so please reserve these places for those with mobility/health needs.
In Town: Some folks choose to stay in town. Just indicate on the registration form if this is your choice.
Health Protocols
Because of our desire to keep one another safe, we ask our event participants to take reasonable precautions to keep us from spreading infectious diseases.
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Prior to the event, monitor your health and if you are exposed to an infectious illness or begin to exhibit symptoms of an illness, let us know you are unable to attend and do not attend the event.
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If you are in doubt about your health status, please seek appropriate testing before leaving for camp.
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if you begin to feel ill during the event, request assistance from our designated health volunteer.
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If you become ill, we will assist you in arranging to leave the event.
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If you have an infectious illness within two weeks after the event, let us know so that other participants can be informed.
